BOD Meeting Minutes
April 3rd, 2013
The meeting was called to order at 7:15pm
Board members present were: Margaret Rich, Beckey Downing, Anne York, Marsha Bustin, Jim Sutton, Debbie Moss, Lynne Chevalier, Leslie Smith, and Vandi Reeves.(no absences) Committee members present were: Joan Darrin, Barb DuBois, Jenny Morgan, Kathy Callahan-Smith, and Donnie Downing.
The minutes from the March BOD meeting were presented by Vandi Reeves. A motion to accept the minutes as ammended was made by Leslie Smith, seconded by Marsha Bustin and approved by the board.
The treasurer’s report: was presented by Jim Sutton and accepted by the board. A summary of March activity was read by Jim Sutton who will file it for audit.
A Membership report was given by Jenny Morgan. Rancho currently has 96 adult members, 8-Three year members, 4-lifetime members, 36-youth members, and 0-Associate members. For a total of 144 members. RCAHA is looking for new members (not active in AHA for the last 24 months) to qualify for an AHA incentive that will provide a free delegate registration to top clubs. One of the ways RCAHA is encouraging membership is through a $500 member scholarship program. The BOD discussed nominations for RCAHA’s free 1-year membership incentive program.
Youth Coordinator Kristal Reiger brought the last youth meeting to life with fun questions and games for the kids. The group started setting their goals for the year. Roy Rich did an exciting working western demonstration for the group before they ended the meeting with a pizza lunch.
A Spring Horse Show The March show was a great success! Great weather, great volunteers, great prizes, a smooth schedule and RCAHA received wonderful sponsorship support. There were 161 horses in attendance and the Region 2 Sport Horse Championships held on Monday seem to be a great fit with our show. Plans are already in the works for next year’s Spring Show.
A Program report was given by Debbie Moss. Plans for the next general dinner meeting feature Lou Roper who will speak to our club on June 12th about Arabian trail as well as rumors of the showing of the Roper Ranch Videos. Our October 9th guest speaker will be Janet Worts who will be speaking to our club about the Tevis Cup, a 100 mile – one day trail ride.
Horse Fair “Horses Head to Hoof” was reported on by the Anne York. Plans are going well for the April 21st Horse Fair. Vendors spaces are filling up and demo riders are set. We are in need of some volunteers and raffle donations. The local schools have been notified of this event and flyers have been printed and are being distributed to local businesses.
Fall Show: plans are in progress for RCAHA’s fall show that will be held at Galway Downs on September 21st – 22nd , a two-day show this year!
To support and promote our local therapeutic riding programs, a motion was made by Beckey Downing to donate $50 to REINS Therapeutic Riding Club and $50 to Helan Woodward Therapeutic Riding Program, seconded by Vandi Reeves, and approved by the board.
A motion was made by Vandi Reeves to increase the promotional budget from $500 to $1,000, seconded by Anne York and approved by the board.
A motion to adjourn the meeting was made by Debbie Moss, seconded by Kathy Callahan-Smith and approved by the Board at 9:15pm.